How Important Is It To Streamline Communication
Today’s organizations must contend with increasingly complex communications environments that feature a wide array of communications methods. Employees, business partners, and customers communicate with one another through infinite combinations of phones, voice messaging, e-mail, fax, mobile clients, rich-media conferencing and other communication gadgets. One thing that is very important is proper communication. Whether you use the age-old snail mail or an email, the key to success lies in effective communication. One should get clear message as to what exactly is required or told by you. It is very important to streamline communication whether you are conversing in person or through an age-old snail mail, email or over the phone.
When you are talking to a person or a group of people face to face, to streamline communication follow some simple rules. Always prepare your opening lines. Sometimes, you may not agree with their response, but please do not immediately push your opposite view at them. Another way which streamline communication with others is when you give positive re-enforcement to the people you talk with and keep away from criticism of people that are not present. Speaking just a bit slower to allow yourself to select your most appropriate vocabulary and to give the impression of thoughtfulness is another way that streamline communication.
For business, streamline communications in emails and letters is simple yet is not really cared about most of the people. There are certain ethics if business emails and letters that are to be followed that in turn streamline communications.
While writing a letter or an email, list those personal details of the person you are writing to which you will use in the letter. Write as if you were just talking to the reader, stick to one main topic in a letter. When you have covered all the important points, STOP.
Your phone communication also plays a vital role in building effective relationships. To streamline communication, it is necessary for you to create a good impression over the phone. Be careful of what you say over the phone. Try to set up a block of time where you can make your phone calls with minimum interruption. Write down, either on paper or on your computer, the essential points that you want to cover in the call before you pick up the handset. Think carefully about the first thing you will say to the other person
Your voice is of great importance in phone communication. Correct tone and language leaves great impact over the listener. Presentation of a message over the phone is of great importance in streamline communication. Make sure that you do not deliver an unpleasant message over the phone. Most important of all is a good listener. Do not interrupt when the other person is expressing his or her view.
Communication in any form plays an important role in our lives. No one can teach how to streamline communication but offer guidelines to do so. All one needs is practice!